Airport Access Requirements

Tenant Identification and Access Procedures

All tenants and regular users of the Helena Regional Airport are required to obtain an Airport-issued identification badge/access media (gate card) to enter the Airport without the need for an escort.

To apply for an Airport ID badge and gate card, please visit the Helena Regional Airport Administration Office, located on the second floor of the Terminal, during the following hours (excluding holidays):

  • Tuesdays: 8:00 am – 4:00 pm
  • Wednesdays: 8:00 am – 4:00 pm
  • If you need a time outside of office hours, call to set up an appointment. 

For appointment scheduling or additional information, please contact the Airport Administration at (406) 442-2821 Option #1 or via email at [email protected]. 

Transient Pilots

Transient pilots are not required to obtain an Airport ID. However, if you leave the Airport, re-entry to the Airport Operations Area must be made through the FBO or aviation business where your aircraft is parked.

⚠️ Important: All badges expire 1 year from the issue month, on the last day of that month. It is the badge holder’s responsibility to track the expiration date. Set a reminder on your phone for renewal. Failure to renew on time may result in delayed airport access and work ability.

Steps to Obtain or Renew a Badge

  1. Complete the SIDA/AOA Application – Ensure the form is fully completed and includes a supervisor’s signature.
    • Must have a copy of either a passport OR driver’s license and social security card combination.
  2. Complete the Personal Data & Fingerprint Application – Review the list of disqualifying offenses on the back of the application to confirm eligibility.
  3. Pay the Required Fee
    • $65 – SIDA/AOA
    • $100 – Contractor SIDA/AOA
    • $30 – first replacement badge, any replacement after the first will be full price.
  4. Background Check Processing
    The badging officer will input your information into the system.

    • Background checks typically take 2–14 business days.
    • Renewals: your badge will be issued same day.
  5. Notification of Background Check (Initial Badges Only)
    You will be contacted by phone once your background check clears.
  6. Return to the Badging Office  – 45 days to pick up your badge. Come during scheduled office hours once notified.
  7. Photo Taken – A picture will be taken for your badge.
  8. Badge Sign-Off -You will review and sign off on your badge details.
  9. Badge Issuance – Your active badge will be issued and valid for 1 year.

Badge Renewal Reminder

  • Track your badge expiration month located on the front of the badge.
  • Do not exceed the expiration date — access to airport facilities will be denied until your badge is renewed.

ID Application Forms

ID application forms are available for download. Please select the appropriate link below to download the application form you need:

  • Non-SIDA (AOA) ID: For general aviation pilots or anyone not requiring access to the terminal area.
  • SIDA (Security Identification Display Area) ID: For individuals whose duties require unescorted access to secured areas of the airline terminal.